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Meetings in the MailBox

Everything You Need. In the Mail.


When bringing us in isn’t the best fit.


If bringing us in to deliver an experience doesn’t meet your current needs, a Meeting in the Mailbox is the perfect solution for you.

A Meeting in the Mailbox includes all the materials you need to run an interactive learning experience yourself. They leverage the same experience design know-how that makes Wolf & Heron’s approach so unique.


They’re perfect for a lunch-and-learn.



Designed for 60-minute meetings.



Meetings are designed to comfortably flex with participation. You need at least 3 participants, but can have as many as 3,000 at once!



No need to be an expert facilitator. The guides make running the meeting easy and straightforward.


Our Topics

Build Your Library of Content


Click on the topics to learn more about each kit.

All purchases over $300 include an optional 1-hour phone consultation to review the materials and prepare to deliver an experience.

Topics are currently in development and will be added to this website as they become available. If you’re interested in a topic not yet listed, let us know!


Interested in a topic you don’t see?

We will work with you to create a kit on a topic or piece of content you have in mind.



In Every Box


The specific materials for each topic differ, but the general components remain the same.


Facilitator Materials

Every facilitator is armed with a Facilitator Guide that orients them to the materials, offers suggestions on managing logistics, and provides guidance on how to shorten or lengthen the experience for time constraints.


Room Materials

On occasion, kits include Room Materials designed to facilitate an activity that involves everyone together. This can help switch up the energy by encouraging people to move to other parts of the room, work with different people, etc.


Table Materials 

Table Materials are designed for groups of 5–6 participants seated around a table. The Table Materials include information, discussion questions, and any additional materials necessary for participants to explore, process, and integrate the information.


Participant Materials

Participants receive single-use materials to use throughout the experience for taking notes and further exploration of the information.

These materials also serve as individual takeaways, providing a beautifully designed summary of all the information explored during the experience.

Recommend 1 per facilitator.

Recommend 1 per rollout location.

Recommend 1 set for every 6 participants in the experience.

Recommend 1 for each participant. Sold in sets of 6 to complement the Table Materials.


Custom Quantities or Bulk Orders

If you’re not sure of the quantities you should purchase or you’re interested in bulk-order discounts, let’s discuss what’s right for you!


Frequently Asked Questions



+ What problem does a Meeting in the Mailbox (MITM) solve for me?

Our Meetings in the Mailbox TM are portable learning experiences that solve a few problems for you.

  1. You don’t need to develop your own curriculum.
  2. The learning experiences are fun, interactive, and effective.
  3. The materials ensure that each time you run the learning experience, the takeaways are consistent even though the audience may be different.

+ Who is the intended customer for an MITM?

Human Resources or Learning and Development teams looking for quick ways to offer interesting professional development, employee resource or affiliation groups, business leader groups, and meetup groups that focus on professional development are all great candidates. If you represent a group of people that likes to participate in interactive learning experiences, an MITM is a great fit!

+ Who is the intended audience for MITM experiences?

Materials are targeted to individual contributors, inexperienced, and experienced people leaders. The specific audience for each topic is highlighted in the product description. If there is more than one relevant audience, the Facilitator Guide will offer guidance on how to adapt the experience for your audience. For example, some guides offer facilitation suggestions for how to adjust the experience for individual contributors vs. people managers.

+ What makes an MITM better than other professional development offerings in the marketplace?

All the MITM experiences are designed to ensure that participants are active agents in the learning experience, and not passive absorbers. Our experiences are designed to be led by the participants themselves; rather than a facilitator posing a question, the Table Materials offer the questions and the participants must discuss their answers with each other. To ensure the learning is consistent and predictable, the facilitator has periodic opportunities to check that the main learning objectives are met.

From a learning design perspective, allowing participants to control the pace of information discovery encourages them to take ownership of the learning, increases the experiential nature of the meeting, increases information retention, and reduces the burden of expertise on the facilitator.

+ Can learners participate digitally?

Research shows that the best way to learn is to be involved. All the learning moments are designed to be active, in-person experiences. We do have digital supplements available on an as-needed basis for an additional fee.

Contact us if this is relevant for you.

+ I’m not an experienced facilitator, is this for me?

Our Facilitator Guides are robust and keep all facilitation experience levels in mind. As the facilitator, your main job is to familiarize yourself ahead of time with the materials and how to use them so that in the experience, the materials do most of the work for you. The Facilitator Guide tells you everything you need to know to prepare, confidently distribute the materials, guide the timing, and debrief the conversations.

+ I am an advanced facilitator, is this for me?

Yes. Our Facilitator Guides are designed to flex to your level of sophistication. For experienced facilitators, the guide offers optional “Pro Tips” that suggest ways to share your own insights, add additional activities or learning moments, and flex your facilitation skills.

+ I’m not sure if this is right for my organization. Where can I learn more?

The best way to get a sense for an MITM experience is to purchase a Facilitator Guide for the topic you’re interested in. The guide includes all the information about how the materials work together, the discussions the participants will have, and the activities within the experience.

Beyond that, we’re always happy to chat. Set up a call.

+ I love this approach, but I don’t see the topic I want. Can you build it for me?

Yes! If you already have in mind exactly what you want participants to learn, and the content you’d like us to turn into an interactive learning experience, we can get something to you in about 6 weeks.

If you have a more general idea of what you want, we can work with you to determine the best content to include. We love building custom experiences, and would welcome the opportunity to build one for you. Set up a call


Materials, Price, Quantities

+ How do the materials work?

The materials are critical components of the MITM experience because they engineer the experiential nature of the learning, and encourage participants to be involved.

MITM materials are designed to be used in a room set up with pod-style tables. Facilitators can choose to run the learning experience for a single table group of at least 3 people all the way up to many tables at a time.

Here's an example of what a table group generally looks like:

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+ Why do the prices of similar materials across different MITM topics vary?

Each topic and its materials are uniquely suited to the content. The prices reflect the unique material components.

+ I’ve picked an MITM topic. How do I determine what materials I need?

Materials for a topic are intended to work together as a set. We sell material components separately to account for differences in group sizes.

Facilitator, Room, and Table Materials are reusable. You only purchase them once, and you can use them repeatedly with new audiences over time.

Participant Materials are intended for participants to write on and take with them when they leave. You will want to replenish these materials as you bring in additional audiences or run additional meetings.

+ What quantities should I order?

Reusable Materials

  • Facilitator Guides = Total number of facilitators
  • Room Materials = Number of meeting rooms (1 needed for a single location, 2 needed to have materials at 2 different regional offices, for example)
  • Table Materials = Number of tables of 5-6 participants at one time

Single-Use Materials

  • Participant Materials = Total number of anticipated participants across all planned meetings

If you would like assistance determining quantities, we’ll happily talk you through it. Set up a call.

+ Do you offer discounts on large orders?

Yes. Bulk pricing is available for large quantities. Reach out for more information.



+ Can I brand the materials with my company logo?

Our designers will be happy to seamlessly style all the materials to your company brand standards. Contact us for this service.

+ Can I photocopy the materials?

As per the Terms of Use, reproduction of all materials is prohibited.

+ Who owns the Intellectual Property?

Our MITM experiences are expressly owned by Wolf & Heron. With the purchase of the materials, you are authorized to run the experience within your organization as many times as you'd like. Purchase does not constitute a license agreement, and you may not sell the materials, or participation in the experience, to others.